Hosting a business meeting can be expensive and time-consuming for anybody. But if you’re a small business your meeting rental budget is probably tighter than anyone else’s… so here are 5 ways to save time & money on meetings:
Use Remote Check-In: Perfect for large groups that will arrive around the same time (or if you’re expecting another group will be checking in, too). This way, instead of congestion and chaos, the hotel staff will be ready with information folios and room keys all ready to go.
Checkout Bag Storage: If your meeting will run until after your checkout time, use the hotel’s Bell Hop storage lockers. For large groups they’ll set up a meeting room with hotel personnel keeping watch during the day as luggage comes and goes. You can rest assured your luggage is safe, and you don’t have to hide it under your chair!
Providing a Water Station: Bottled water can cost $2.50 each (plus services and tax) or more—you can save money by providing a water station for your meeting (and to offset the cost further you can sell the opportunity to provide branded water bottles as a bag stuffer to a supplier).
Manage the Coffee Yourself: With coffee in most hotels costing around $75++ a gallon it can become a major expense very quickly! So be sure to check the urn yourself and tell the hotel’s Banquet Manager or Coffee Team to get approval from you before they refill. Trust me: they will add coffee when it’s not needed so they can up their service charge.
And don’t forget: always count the muffins!!
Good luck out there,
Mark Anderson, CTE, STP
Senior Vice President, GetMtgs
253 Chamberlain Drive
Lake Alfred, FL 33850
Tel: (863) 956-8088
Fax: (863) 956-8003
Cell: (863) 521-1699
Toll Free: (877) GET-MTGS