A common problem among any growing business, especially ones with multiple offices or involved in a merger, is they have a difficult time tracking their IT assets. The reasons include the following:
- office is moved or closed
- hardware assets being consolidated, relocated or retired
- hardware leases expire, equipment is returned to Lessor, new hardware is deployed
- software licenses overlap
- equipment is reconfigured to address changes in application environment
- old technology is replaced by deployment of new technology
- old equipment is decommissioned and scheduled for disposal
- data from storage media needs to be eradicated for security purposes
Most enterprises have limited staff and do not have a formal asset tracking program in place, leaving thousands of dollars of assets exposed to loss. Here’s a list of the elements we include in our Asset Management Practice that will surely be a good place for you to start in developing your own IT Asset Management Program:
- Detailed Maintenance Logs – preventive, reactive repair and restore, upgrade assets
- Management Inventory Reports – identify, audit, track, record asset data
- Move Reports – relocate assets within facility or between facilities
- Removal Tracking Reports – pickup and secure transport of assets
- Approved Data Eradication Procedures – secure processes to remove data from storage media
- Disposal Log – environmentally certified and acceptable practices
Data Vista has been successfully addressing IT asset management services for several Supplier Connection member sponsors. Since mergers and acquisitions will continue to be part of the large enterprise landscape, IT asset management opportunities will persist.
Your small business, though not as complicated as a Fortune 1000, has more on the line as you don’t have unlimited budgets to replace IT assets due to premature loss or theft. Make sure to create a process that tracks each piece of hardware and software license from “birth to earth” and get the best return on your IT investment.
Feel free to call me for more information,
May 2012: The Supplier Spotlight Monthly SBE Contest.
Sponsored by Supplier-Connection – An initiative of major US companies committed to spending more with US-based small businesses.