Entry #3: Cover Your Assets

A common problem among any growing business, especially ones with multiple offices or involved in a merger, is they have a difficult time tracking their IT assets. The reasons include the following:

  • office is moved or closed
  • hardware assets being consolidated, relocated or retired
  • hardware leases expire, equipment is returned to Lessor, new hardware is deployed
  • software licenses overlap
  • equipment is reconfigured to address changes in application environment
  • old technology is replaced by deployment of new technology
  • old equipment is decommissioned and scheduled for disposal
  • data from storage media needs to be eradicated for security purposes

Most enterprises have limited staff and do not have a formal asset tracking program in place, leaving thousands of dollars of assets exposed to loss. Here’s a list of the elements we include in our Asset Management Practice that will surely be a good place for you to start in developing your own IT Asset Management Program:

  • Detailed Maintenance Logs – preventive, reactive repair and restore, upgrade assets
  • Management Inventory Reports – identify, audit, track, record asset data
  • Move Reports – relocate assets within facility or between facilities
  • Removal Tracking Reports – pickup and secure transport of assets
  • Approved Data Eradication Procedures – secure processes to remove data from storage media
  • Disposal Log – environmentally certified and acceptable practices

Data Vista has been successfully addressing IT asset management services for several Supplier Connection member sponsors. Since mergers and acquisitions will continue to be part of the large enterprise landscape, IT asset management opportunities will persist.

Your small business, though not as complicated as a Fortune 1000, has more on the line as you don’t have unlimited budgets to replace IT assets due to premature loss or theft.  Make sure to create a process that tracks each piece of hardware and software license from “birth to earth” and get the best return on your IT investment.

Feel free to call me for more information,

Mitchell Toub, VP, Sales
Data Vista, Inc.
122A Burrs Road, Westampton, NJ 08060
e-mail: mitcht@datavista.com
OFFICE: 609-702-9300, ext 201
Cell: 856-261-8864

May 2012: The Supplier Spotlight Monthly SBE Contest.

Sponsored by Supplier-Connection – An initiative of major US companies committed to spending more with US-based small businesses.


About Dan Gallo

I'm a small business lifer, starting/running businesses since I sold seeds door-to-door as a kid in The Bronx. I've played guitar and enjoyed baseball since I was 5 (born a NY Yankees fan). Just prior to marrying Kim in 1983 I became a Christian. We have two sons; Daniel's a musician & social media expert with a smart, insightful sense of humor, and Adam who recently graduated from Brooklyn College double majoring in Creative Writing/Literature and Anthropology. Adam now works in the non-profit sector. Since 2002 one thing we love to do together is go on service/missions trips to Belize. We've collectively spent 60+ weeks in Belize with this missions organization http://twaw.org. I started my 1st company in January 1985, and been self-employed ever since. I sold my last company, Mentor Communications Group, in '04. After 2 years w/ the acquiring company I started The Allasso Group, LLC doing Small Business Consulting, Fund Raising/Capital Raise-up Campaigns, Sales Strategy, Outsourced Sales Agency work, & Digital Marketing Programs (Social Media, SEM, etc.) since April 2006. Notable projects: Hired as Small Business Advocate and Social Media Director for IBM's "Supplier-Connection" - Feb '11-Dec '13. Hired as COO to help turn-around late stage start-up software company myVRM. Jul12-Dec '13 Hired as CEO of CoupleWise.com, a Digital Health2.0 app, to write business plan, raise seed capital, & completely redesign and relaunch the app. Aug '16 I won a Finalist spot for MassChallenge UK's 2016 fall cohort in London from Sept thru Nov. Started Oct15 - Current. I enjoy helping turn-around struggling small businesses, and launching new business ventures. Feel free to contact me with opportunities.
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2 Responses to Entry #3: Cover Your Assets

  1. I would like to thank you for the efforts you’ve put in writing this web site. I am hoping the same high-grade blog post from you in the upcoming also. In fact your creative writing abilities has encouraged me to get my own web site now. Really the blogging is spreading its wings quickly. Your write up is a great example of it.

    • Dan Gallo says:

      David, The Supplier Spotlight certainly packs a lot of punch! This is not just a contest but contains key insights from small business owners on how to best run a small business. Very exciting to put it together month after month, especially as I see its value to small businesses grow.

      Danny Gallo

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